Project Manager – Commercial & Land Division

Phoenix, AZ

Full time

Benefits

Salary range = 80K – 120K

Sargon Masonry Construction

NOTE: If you have commercial or land development experience please apply.

Sargon is a family-owned company specializing in masonry, stone and steel construction. Sargon Masonry Construction is a full-service land development and commercial masonry contractor specializing in perimeter fencing, retaining walls, masonry structures, entry monuments, footings and many other various design-build retaining wall systems.

The Project Manager will lead Sargon’s Commercial division by managing all phases of awarded contracts, financial reporting, procurement, documentation, and client relations. The Project Manager will directly manage a team of two to accomplish all divisional objectives and work closely with the Commercial Construction Manager and Division Manager to ensure delivery of best-in-class quality, satisfaction, service, and value to our customers. The Commercial Project Manager will be responsible for all phases of 25-35 active jobs. This position reports directly to Commercial Division Manager and works closely with all Sargon Department Managers.

Primary Scope Responsible For:

 Awarded Jobs / Contracts:

o Meet with the Estimator of each project for Project Kick-off Meeting

o Read and understand the contract for each assigned project within 48 hours following Project Kick-off Meeting

o Communicate any identified contract risks discovered, including inclusions, schedule, exclusions, clauses, etc., to Chief Operating Officer and Estimator within 12 hours of discovery and prior to scope execution

o Generate RFIs as needed

o Ensure that each plan and/or specification revision issued from customer is reviewed and understood

o Ensure subcontractors and Sargon field crews are working from the latest set of plans

o Hold Production Kick-off Meeting with General Superintendent on each new project

o Review scope of work with General Superintendent and Superintendent on new mobilizations to ensure scope creep is not allowed

o Subcontractor Agreements:

 Draft and submit subcontract agreements based on written proposals from subcontractor

 Create purchase order number that subcontract agreements will be tied to and ensure subcontract agreements contain purchase order number

 Manage and approve submittals as needed

Organize and Schedule Pre-Construction meeting with all subcontractors and assigned field superintendent

Ensure Job Books are created for each assigned project

Secure Permits as needed

 Schedule:

Understand customers’ scheduling needs for the following four weeks on each new project including verbal conversation and obtaining a written schedule as often as the customer updates their schedule.

Add a detailed schedule for all new projects to individual Project Schedule within 48 hours of Project

Kick off Meeting - Schedule should include each scope item from start to finish

Update PM Project schedule for all projects weekly (minimum)

Communicate scheduling conflicts with customers within 2 hours of conflict discoveryAttend scheduling meetings as required

 Cost:

Review budgets (prepared by Estimator) for each new project within 48 hours of Project Kick-off

Meeting

Communicate any identified budget risks discovered to manager and estimator within 12 hours of discovery and prior to scope execution

Create and submit Buyout Budget Form for any necessary budget adjustments

Set-up Schedule of Values on each new project within 72 hours of Project Kick-off Meeting

Review and approve timesheets for employees who have charged time to assigned projects weekly

on Fridays by 10am

Manage purchase orders for project-related purchases

Review and sign invoices within 24 hours of receiving for review

Create Change Orders as required

Obtain signed change order before scope execution begins

Email signed customer change order and budget to controller within 24 hours of receiving signed

change order and prior to costs incurred for change order scope

Manage change orders directly with customer

 Executed Change Orders entered into Spectrum within 48 hours

Create monthly billing for each project

Negotiate billing disputes with customer directly

Enter monthly billings for each project into Spectrum (Schedule of Values into the AIA Form) at least 24 hours prior to billing due date

Attend weekly Revenue Projections meetings

 Attend monthly WIP meetings, give input on risks and opportunities on each assigned

project

 Manage punch list items efficiently and effectively while minimizing costs

 Generate close-out documents as needed

 Manage warranty items as needed

 Update Percent Complete for each project weekly and submit it to Chief Operating

Officer

 Client Relations

Develop and maintain strong client relationships with a focus on:

 Exceptional communication, maintaining positive attitude, constructively sharing your

masonry expertise and exceeding client expectations

 Participate in industry specific networking events to foster deeper connections with existing

and potential clients

 Develop client confidence and trust in your abilities and position within Sargon (i.e. clients still

looping Manager in to get answers or do they defer to Construction Manager)

 Collaborate with internal teams to address client needs or enhance client relations

 Act as a point of contact for client complaints and escalate issues as appropriate

Attend onsite meetings with customers as needed

 Team Development

Coach, mentor & lead all team members who directly report to you including, but not limited to, bi-annual performance reviews and end-of-year bonus allocation recommendations

Provide staff feedback, direction, guidance to ensure well-motivated workforce and continuous

improvement opportunities In coordination with Human Resources Manager, identify & suggest possible staffing gaps or the need to develop additional positions within your team

Participate in the Sargon Senior Leadership Team meetings and strategic planning meetings

 Safety

Lead our safety culture by setting the example as it relates to full PPE compliance, working safely, and planning each work phase with safety as a forethought

Identify safety hazards on project sites and quickly and effectively implement corrective measures

Assist General Superintendent in ensuring crew is wearing proper PPE on each project site

Assist Human Resources & Marketing Managers in uniform distributions to field team

Ensure 811 utility locate requests are made as needed

Ensure all utility companies have responded with markings or “no conflict” notices prior to work start

In cooperation with the Safety Manager, distribute weekly Safety Toolbox Talks materials to team on Thursdays

Ensure dust control logs are maintained and accurate as required by dust permit

 Misc:

Hold daily Team huddles, weekly Commercial team meetings (as needed) and weekly superintendent team meetings

Return all internal and external messages within 24 hours for standard messages and 2 hours for urgent messages

Other duties as assigned

To Be Successful at This Role, You Will Need:

 Minimum 10 years construction experience, at least 3 of those years in Masonry preferred

 Work product and soft skills must reflect a high degree of professionalism and seamless ability to communicate between field crew members and client executives

 Must have solid communication, technology, analytical and management skills

 Attention to detail, strong organizational skills, the ability to manage multiple, competing priorities, ability todeliver high-quality, time-sensitive work

 Must be able to demonstrate confidentiality and discretion regarding sensitive and, in some cases, protected Employee and company data and/or information

 Must have integrity and the ability to discuss issues openly and honestly with your team and clients.

 Ability to interact and communicate with individuals at all levels throughout the organization.

 Proven problem solver, solution-oriented mindset when tackling difficult situations.

 To incorporate Sargon core values, principles and annual business plan as a guide in making all business decisions

 Highly proficient in MS Office applications, including Outlook, Excel, and Teams.

 Strong written and verbal presentation skills

 Proven leadership abilities to mentor Sargon staff.

 Strong drive for results in a high growth environment

 Bachelor’s degree preferred, experience considered in lieu of degree.

Sargon Masonry Construction offers competitive compensation based on experience and skill level. This is full-time role annual compensation with performance-based bonus structure, depending on candidate’s qualifications. Sargon offers a comprehensive compensation package including partially subsidized medical insurance for employee & dependents, generous Paid Time Off with pay out for unused, accrued time, Paid Holidays 401(k) Retirement Plan with Employer Match and short vesting schedule, Dental, Vision, Voluntary Life, Accident & Critical Illness Insurances available, Continuing Education opportunities, and an excellent company culture with a team of employees empowered to learn, teach, and take care of one another.

Sargon Masonry Company is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, sex, age, pregnancy, genetic information, gender identity, sexual orientation, status as a protected veteran and/or individual with disability to any position for which the applicant or employee is qualified.